Government of India funds for documentary films - deadline Nov 20

No.15/2/2007-FDP


Dated the 22ND October 2010

Films Division

Ministry of Information &
Broadcasting

Government of India

24-Dr.G.Deshmukh Marg, Mumbai-26

ATTENTION
DOCUMENTARY FILM MAKERS

Sir,
The Director General, Films Division, Ministry of Information
and Broadcasting, Government of India, 24-Dr. Gopalrao Deshmukh Marg,
Mumbai-400 026 invites sealed proposals in two bid system from the
interested Independent Producers working in the field of production of
Documentary films for production of Documentary films on contract
basis, as follows:-

Films up to 3 minutes duration in Eastman Colour in 35mm size conveying
social message for release in theaters and telecast on different
channels / media.

Films of 26/52 Minutes duration in Digital format for telecast on TV
channels

The details of forms/particulars/terms & conditions are
available in our website www.filmsdivision.org or can be collected from
Films Division, Mumbai Tel.No.23510461 Ext. 600 & 601/23521717/23513176

The proposal complete in all respect to be submitted to the
Director General, Films Division, Ministry of Information and
Broadcasting, Government of India, 24-Dr.G.Deshmukh Marg, Mumbai-400026
latest by 20th November 2010. Applicants residing in North East, Jammu
& Kashmir, Andaman Nicobar Islands, Lakshdeep islands, Daman & Diu may
submit their applications by (last date + 15 days) i.e 6th December,
2010.

Director General

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Reference No.15/17/2010-FDP Dated the 22nd October 2010
Films Division
Ministry of Information & Broadcasting
Government of India
24-Dr.G.Deshmukh Marg, Mumbai-26

Tender Enquiry For Inviting The Sealed Proposals From Outside Producers
For Production Of Documentary Films .
Organization
Films Division is the Central Film producing organization of the
Government of India under Ministry of Information and Broadcasting. It
is responsible for production and distribution of documentaries and
other films required by the Government of India for public information,
education, and motivation for instructional and cultural purposes.
Films Division is having its main office at Mumbai and three production
centers at New Delhi, Kolkata and Bangalore. Also having ten
Distribution Branch Offices located at capital/cosmopolitan cities of
the country. Newsreel Officers (Now called as Chief Cameramen) and
Assistant Newsreel Officers have also been posted at State capitals to
cover the important events taken place in the state etc.

Aim and Objective of Films Division.
The aim of the Films Division is to mobilize the use of the
dynamic medium of the film to disseminate information to the broadest
spectrum of the Indian and foreign audiences and to focus attention on
important aspects of country's life with a view to bringing about
enlightened participation in the affairs of the nation and objective
appreciation of facts, events and personalities.

Production of Documentary Films
Yet another aim of the Films Division is to assist the growth
and development of the documentary film as a medium of education and
communication. In order to promote, provide and impetus to the
documentary movement in the country, Govt. had formulated a Plan Scheme
"Production of Documentary Films" for production of quality films
exclusively through outside producers.

The Director General, Films Division, on behalf of the President
of India, therefore invites proposals from Independent Producers
working in the field of producing Documentary Films for Production of
Documentary Films for and on behalf of Government of India on following
terms and conditions:-
* The film will be commissioned by Films Division to outside
producers using its established process and procedures that will ensure
transparency, quality and credibility to empower film makers to work to
the best international standards.
* The Government will not interfere with the independence of
the Producer who will express his/her creativity and ideas. However the
films so produced shall conform to the rules and regulations pertaining
to broadcasting, film certification etc. in force from time to time.
* Films up to 3 minutes duration (Live/Animation) in Eastman
Color in 35mm size conveying social message (s) on the following
subjects, for release in theatres and telecast on different channels /
media.
Social Justice
Health & Family Welfare
Women & Child Development
Panchayat Raj
Environment
Agriculture & Rural Development
Promotion of Tourism
Sarava Shiksha Abhiyan
Road Safety
Civic Sense
Organ Donation
Water Shortage (Save Water) / Water Harvesting
HIV & AIDs
Dowry & Child Marriage
Communal Harmony and National Integration
Global warming
Child Labour
Social Evil
Anti Terrorism
Social Unrest
Crime Against Women
Superstition
* Documentary Films of 26/52 Minutes duration in Digital format
to meet appropriate television time slots of TV channels on the
following subjects:-
Agriculture ( Farming/Forestry/Horticulture/Animal Husbandry/Misc)
Archaeology & Monuments
Health, Community development & Co-operation
Cottage Industry
Crafts
Art & Culture
Food & Festivals
Tourism
Natural Resources
Trade & Commerce
Social Welfare
Rehabilitations & Employment
Geography & Travel
Education & Youth activities
History/Freedom Struggle
Eminent Personalities etc.
* The films may be produced either in English or Hindi
language. The dialogues/talkie in any regional language should be
subtitled.

* While the production of the film is to be completed within
four months from the date of signing of the agreement. The production
of the film will be strictly governed by the terms and conditions
contained in the Agreement that the producer has to enter into with
Films Division.

* The Ministry of Information and Broadcasting has constituted
a committee to evaluate the application / proposals received and
shortlist the proposals based on the suitability of the subjects,
duration and budget of the film, merits, experience and credibility of
the producer etc. The selection process will be transparent and beyond
the controversy.

* Films Division will have the copy rights and ownership of the
script/films

* A panel of experts & other criteria subject to the findings
with regard to its offer price.

* No members or associate of a member of the Ministry of
Information and Broadcasting/Films Division/Organization and any
employee or member of any committee of these bodies shall be eligible
to produce any of the programmes under this scheme, unless specifically
agreed to in writing by the Ministry of Information and Broadcasting
and the Films Division.

* Only one film at a time will be assigned to a producer during
a financial year.

* Proposals from producers/applicants who are yet to complete a
project assigned to them earlier will not be considered for fresh
assignment until the same has been completed in all respects and
accepted by Films Division.

* Films Division will provide necessary funds to the producers
for production of films. The funds will be provided in accordance with
the terms of the agreement entered into with the Films Division.

* The production of the film will be governed by the terms and
conditions contained in the model Agreement of the Films Division.

* Necessary Income-Tax at source under Section 194-C of the
Income Tax Act will be deducted from the payments to be made to the
Producer.

* The committee constituted for the purpose will evaluate the
scripts / synopsis/Budget submitted by the applicants.

* The budget submitted by the producers will be scrutinized by
costing committee of Films Division, after short listing of proposal
for production is completed. However not more than Rs. 5.00 Lakhs for a
26 mins. duration film and Rs. 9.00 Lakhs for 52 mins. duration film
will be provided for the production of the film in Digital format and
on case to case basis for social message film in 35mm celluloid format.

* A list of films on various subjects already assigned as a
result of proposals/applications invited last vide advertisement dated
the 3rd October 2008 is annexed herewith as Annexure 'A' to avoid
duplication of the proposal.

* Proposal is to be submitted in two bid system i.e. Part-I
Technical Bid and Part-II Financial Bid.

* The validity of the proposal Bid) should be up to six months
from the closing date of receipt of proposals.

* Both the bids may be submitted in separate covers.
* Both the envelops should again be seated in one cover super
scribing "Proposal for Production of Documentary Film of ___ mins.
duration on_______________________" and it should be addressed to the
Director General, Films Division, Ministry of Information and
Broadcasting, Government of India, 24-Dr.G.Deshmukh Marg, Mumbai-400026.
* The following documents should be enclosed with Part-I
i.e.Technical Bid :-
Bio-data of the producer with details of documentary films produced
during the last 5 years.
Address for communication which includes Pin code No.of City, Phone No,
Mobile no. Fax No, E-Mail Address.
Synopsis of proposed subject in one page.
Treatment of the film in one page.
Script of the film containing - visuals, commentary, effects & music.
Line of Approach in the prescribed format.
2% Bid Security (Earnest Money Deposit) of the total budget of the film
submitted in financial bid in the form of Pay Order/Demand Draft drawn
in favour of Accounts Officer, Films Division, Mumbai payable at
Mumbai. Bid security will be returned to unsuccessful producers after
expiry of the validity period of the proposal (Bid) i.e. six months
from the closing date of the receipt of proposals or on finalization of
the proposals whichever is later.
Proposal/application processing fee Rs.1500/- (Rupees One Thousand Five
Hundred only) which is non-refundable, in the form of either Pay Order
or Demand Draft drawn in favour of the Accounts Officer, Films
Division, Mumbai payable at Mumbai.
Proposal/application submitted without accompanying with Pay
Order/Demand draft of processing fee as well as Bid Security (Earnest
Money Deposit) will be rejected and no any correspondence will be
entertained in such matter. No cash payment will be accepted. Also
cheques will not be accepted.
* The following documents should also be enclosed as Part-II
i.e. Financial Bid :-
The Budget should be submitted in prescribed budget format of this
Division (Annexure-B)
The amount should be inclusive of all taxes which the producer may have
to pay such as Sales Tax, General Tax, Excise Duty etc.
Copy of PAN Card.
* Interested Producers, who would like to apply, may submit
their proposals in the prescribed formats as mentioned above.
* The proposals, complete in all respects, should be submitted
to the Director General, Films Division, Ministry of Information and
Broadcasting, Government of India, 24-Dr.G.Deshmukh Marg, Mumbai-400026
latest by 20th November 2010. Applicants residing in North East, Jammu
& Kashmir, Andaman Nicobar Islands, Lakshadweep Islands, Daman & Diu
may submit their applications by (last date + 15 days) i.e. up to 6th
December 2010.
It may also be noted that:-
* Proposals received without the complete set of required
documents referred above and after due date will not be considered.

* The department shall not be responsible for delay, loss or
non-receipt of application through post/Courier.

* The Director General, Films Division reserves the right to
cancel any or all proposals without assigning any reason.

* The Producer who had already submitted proposal/treatment
etc. in the past, on the above subject has to submit fresh proposal.

* Successful Producer will have to deposit Performance Security
Deposit of 5% of contracted amount at the time of acceptance of the
assignment as per rules in force.

Director General

Please Click Here for ANNEXURE-A List of films on various subjects
already assigned as a result of proposals invited last vide
advertisement published on 03.10.2008 by Films Division
http://www.filmsdivision.org./fdp.xls

Please Click Here for ANNEXURE-B Independent Producer's Budget :
http://www.filmsdivision.org./OPS_BUDGET_PROFORMA.xls

LINE OF APPROACH
Tentative Title of working title :
i)Classification :
ii)Central Idea underlying the film in detail :
Type of Audience :
Subject Specialist :
Name(s) of place(s) suggested for shooting :
Best month for shooting :
Type (B&W or Colour) :
Gauge (35mm or 16mm or both or Video) :
Language(version required) :
Duration :
Completion date in all respect of Films Division :
Month suitable for release of the films :
No. of prints required :
Mode of payment :
Synopsis of the subject :

Signature of Producer